It’s 8:30 am Monday morning and you turn on your computer to start the day.

Enforce the one click rule. Once you open an e-mail it is much more time efficient and effective to reply the minute you finish reading it.

Organize e-mails by folders. Set up a folder with-in your inbox for each client to catalog all of your correspondence.  Then broaden your electronic mail message organization method with more general folders. Personally, I recommended assembling a folder for each client project, pricing, acknowledgements, tracking information, and invoices.  You can tailor your folders to your needs, for it will drastically reduce the time spent searching for e-mails.

Weekly cleaning of your inbox, spam, and unwanted deleted items. If you really want to go the extra mile, take a few minutes to unsubscribe from promotional e-mail lists you don’t use.  Cleaning out your e-mails will not only increase your productivity, it will also free-up storage space for the entire office.

Author: Lolly Rush

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Tags: email, filing, Gibson Design Management, inbox, Interior Design, Organization, simplification