With all of the shiny new tools out there, many of our small business clients ask whether they still need use email marketing to reach their communities and audiences.  A few months ago, I would have said “yes”, but not as emphatically as I say it now.  A few months ago, I would have spouted off something about how your clients, influencers, and potential clients like to receive their information in different ways.  Not everyone is going to be on Facebook, reading your blog, etc. but they might actually like to hear from you by email.  I believe that this is still the case, however now we have some metrics to back it up.

Last week at the Word of Mouth Marketing Supergenius conference in New York, Olivier Blanchard from The BrandBuilder not only gave an incredibly robust presentation on determining ROI from social media efforts but he also gave a REAL LIFE (these exist!) example of a small business who used different digital and print avenues to promote his business.

From Olivier’s presentation:

Example of spend justification — A retailer suspected his print advertising wasn’t helping. 90% of spend was on print, 10% was on email, blog, and in-store. We embedded unique promo codes in each channel. We did sales as tests. We didn’t need to measure all the time, just slivers of time. Of all promo codes, 4% of sales came from print, 69% came from email, 17% came from Facebook, and 10% came from web and blog.

In our own experience, we have also found that our clients have highest direct sales from email marketing compared to other platforms.  One of the design firms that we work with in Montana held a large sale on all furnishings from one of its manufacturers.  The firm printed and mailed postcards about the sale and….crickets.  For the same sale, we developed an email marketing campaign as well.  At least three large furnishing purchases were attributed directly to the buyers receiving the emails (side note: margins on furniture are large). Emails are sharable too.  For your list of 500, you may reach 1,000 when people forward on something good to their friends. That’s much more difficult with a hard copy mailer.

By what I’ve written in this post, I would imagine that several of you are thinking- “Well then why do we waste our time with Facebook, Twitter, blogging, and the other things that are about to make my brain explode?  Why not just put all of our resources into email marketing if we want to make more money?”  Facebook, Twitter, LinkedIn, blogging, vlogging, etc. are important for the new way that we, as consumers and as sellers interact; we expect that interaction and it’s an important fundamental piece of our new marketplace.  On the digital marketing scale, email marketing is much less conversational. Conversations are important in building the bridges for future sales and future brand development.  Don’t give up on the other platforms, but especially don’t think that email marketing is now obsolete.  Just like each of the other tools, it has its place in your tool belt.

You might have heard mentions of our sibling company, OttoPilot Media, through the Twitter grapevine, but perhaps you’re wondering what OttoPilot Media is all about.  Make sure your tray tables are in the upright position– here’s the rundown:

In short, OttoPilot Media helps fly your business to a higher level through non-traditional marketing… but that’s more than just a catchy tag-line.  We work with companies to determine which social media platforms will be best for what they want to achieve.  Once that’s defined, we enhance and customize the necessary tools (blogs, Facebook, Twitter, YouTube, Foursquare, and more) so each social media platform accurately reflects the brand or business.  We want our clients to look like the experienced pilots they are.

Plus, we take care of the hard part: effectively managing these platforms.  Signing up, refueling and applying a fresh coat of paint to these social media accounts isn’t enough– so we generate content, schedule posts and tweets, and make sure you’re always up-to-date, knowledgeable, and engaged with your online communities. You won’t have to worry about a thing– it’s like sitting in first class all the time!

Now, we all know that if a pilot got distracted while flying, the results wouldn’t be too favorable.  To avoid this, we stay focused and alert while your company runs on its familiar schedule (we know that can be a big distraction)– in order to deliver the best in-flight service and turbulence-free ride for you and your clients.

Moreover, we are specialists when it comes to helping our clients develop ideas and get people talking about their brand (and saying good things, of course).  We work with companies to define a manageable flight plan, and then implement our revolutionary tools  (i.e non-traditional marketing) to ensure our clients are visible across online platforms, and consistently sharing their unique brand with others.

Are the skies a little clearer now?  We hope you’ll get in touch to learn more about how OttoPilot Media can help your business fly to new heights!

Find us here:  and here:  

While waiting for a pretty significant writer’s block to clear up, I thought a dip into my Twitter stream might help refresh me a bit. Even though it is against the general “how-to’s” of Twitter, I have focused my following to design, marketing and artistic tweeps— so that the noise doesn’t become too overwhelming. Well, lo and behold: when I really focused, some great new, inventive and interesting ideas and products revealed themselves. And, miraculously, the writer’s block vanished.

Below is a selection of some “twinspirational” Twitter finds.

@LadyFabrics (visit their website): Gorgeous, 100% natural, sustainable, biodegradable fabrics.

A wide array of colors from Lady Fabrics

@Alluminare (visit their website): Fully customizable fabric, wallcovering, pendants, lamps, pillows and so much more! Wonderfully interactive.

Fully customizable lampshades and more on Alluminare's website

@tracyhiner (visit the website) This is NOT your average wallpaper, it’s Art, and yes, with a capital A!

Two examples of Black Crow Studios' artful designs

@modernica (visit the website): Uber-cool furnishings that would make the Jetsons’ swoon.

Ultra modern chairs from modernica.

@HomeDecorNews (visit the website): A lot of something about a lot of everything for the design industry, from the DIY-ers to professionals.

@myperfectcolor (visit the website): Anything and everything you would ever want to know about Benjamin Moore paint.

The moral of the story: inspiration comes from many sources, Twitter being only one of many!

How can you make Twitter work for your business? Contact @gibsondm, @mandaleebee or @ProjectSupport (aka Alexandra, Amanda or Martha at Gibson Design Management).

I can already hear the rumblings of controversy based purely on this title.  Over the past few months, our social media division at Gibson Design Management and our subsidiary media company, OttoPilot Media, have been discussing objective ways to measure our social media efforts for our clients.  This has included discussion of customized metrics for each of our clients based on business and marketing goals.

I’m going to say it, so argue away: having more people “like” your Facebook business page is better.  This does not mean that you can just stop there.  You still need engaging content and someone consistently monitoring and responding so that it is a conversational platform.

When I first graduated from college and worked in sales and marketing for NVR, we were taught that a large part of sales is a numbers game.  If you don’t speak to anyone, and you don’t set any appointments, and then you don’t write any contracts, you’re not going to make any sales.  However, the (qualified) leads that you generated and the more appointments that you had meant that statistically you would be more likely to achieve your sales goals.

Don’t get me wrong- it did matter that these leads were qualified and that I was good at my job.  I wasn’t sitting down with 15 year olds who wanted to buy an $800,000 home.  However, these interactions were one-on-one.  It does not cost you any extra money on Facebook to reach 100 or 1,000 additional people via your page.

With Facebook, every time that you post, the number of people that post reaches is purely the number of people who “like” your page.  If that number is larger, you have a greater reach and reach is an important metric.  If your objective is brand awareness, having more people know about and like your brand is important.  If your objective is more sales, you are more likely to sell something with a greater audience.

3D renderings are still a very strong tool to use in client and potential client presentations.  However, for those design firms that truly want to set themselves apart, Gibson Design Management recently started offering animated walkthroughs.  This is a true “Wow” factor for your clients.  They are not inexpensive, but they are very powerful.  As we rolled out this new service, I took a step back and put myself in the design firms’ shoes.  I asked myself, “How can this help our members’ and clients’ businesses?”

Rendering by Gibson Design Management

Here are three main ways:

1. Sell emotion. When your client is able to see what their space is going to look like before it is even built or remodeled, they are going to bond.  They will bond with the space.  That bond will extend to their bond with you as the design firm.  Often it is difficult to communicate a visual to a client using words.  Eliminate the need for words and show them exactly what you mean. (more…)

Unless you’ve been stuck under a pile of F. Schumacher sample books for the last two years, you have probably heard of the social media phenomenon with the cute bird mascot.  Twitter is a micro-blogging site that allows you to post status updates that range from personal (“Why are there so many crumbs in my purse?”) to educational (“Pantone announces its new color for 2010 is turquoise”) to conversational (“@gibsondm That was a great article about 5 steps to start Twitter”). Your tweets are limited to 140 characters.

While this article is not about why to use Twitter, I must devote one quick paragraph to my soapbox. Twitter has helped grow our business. I’ve hired people that I first interacted with via Twitter, created business relationships, found clients, been interviewed for USA Today, been interviewed for a marketing book, and more. If you still don’t get how it can help your business, email me and we’ll discuss.

Getting your feet wet with Twitter is the right way to start.

Here are 5 easy steps:

1. Go to http://twitter.com. Click on the big button that says “Sign Up Now”.

2. Select a username. Your username will also be called your Twitter “handle”. You’ll want to choose something that is close to your name or close to your company name. Make it as simple as possible. If I could do it all over again, I would have chosen my name “alexandragibson”. Unfortunately, that name is no longer available and I’ve developed a following with my current handle—@gibsonmd.

3. Write a profile and upload a picture. Be sure to do this before following anyone. Your profile is limited to 160 characters; I suggest using a mixture of professional information and personality. My profile is:

CEO of Gibson Design Management; MP for Gibson Design Group; social butterfly; type A (personality not blood); competitive horseback rider; martini drinker

4. Enter your first tweet. We typically write things like “Just getting started on Twitter. Thanks @gibsondm for teaching me! ”

5. Start following people. This will both mean that their tweets will update in your newsfeed and that they will be alerted that you are also on Twitter. If I know that my friend Bob Willywog is on Twitter, I can find him by clicking “Find People” and entering his name. If I just want to start following people in my town, in my industry, or who have similar interests, I go to www.twellow.com and run a search. This will search profiles for your keyword.

If this all seems overwhelming, don’t despair. Contact us about our social media services. We can hold your hand through not only getting your business set up but also on how to use these tools to improve your marketing.

The WordPress name is becoming more well-known outside industries who work with technology. It’s not as popular as the Facebook name, but more and more I run into people who have heard of WordPress. However, many of those people don’t know the difference between creating a website with WordPress.com vs. WordPress.org. It’s not too apparent either when you visit the home page of either site. You have to dig a little deeper to find an explanation.

Before I guide you on which WordPress road to travel, it’s important to know that both the WordPress.com and WordPress.org solutions contain the same core features for blogging and content management. You can create a blog in both. You can create a full-blown website using both.

They are also both free.

The choice boils down to this:

• If you are managing your website and you have no programming experience or desire to learn, WordPress.com is for you.
• If you do not want to pay for and/or deal with hosting, upgrades, and backups, WordPress.com is for you.

Simple enough, right? Aside from techies, who wouldn’t go with WordPress.com? If you dig a little deeper, the decision can get complicated.

While WordPress.com is a robust and fantastic solution, the WordPress.org solution is much more flexible. For example:

1. You are limited to about 70 themes (designs/layouts) on WordPress.com. There are over a thousand themes that can be used with the WordPress.org solution.
2. You cannot install plugins on a WordPress.com site. A plugin is an additional piece of functionality that enhances your WordPress website, which has already been programmed. For example, lets say you want to add a form that people must fill out to contact you. Contact forms are pretty standard on websites. The WordPress.org solution offers plugins that allow you to add a contact form to your WordPress site.

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Contrary to popular belief, an interior designer’s job does not consist primarily of design time.  This is not the sexy vision that young men and women dream about when they enter design school but it’s the reality that any seasoned designer can confirm.  Project management and project administration are the largest part of being an interior designer; all the brilliant design in the world cannot make up for a poorly run project and an unhappy client.  Effective management and administration will continue to be of paramount importance when running a successful firm but can there be a better mousetrap?

The question that I encourage you to ask yourself and your staff is where that important project management and administration borders on inefficiency.  If you’re like most design firms that we work with, that greatest inefficiency is in the purchasing process.  You may have great technology (like Studio IT) and great systems in place to make this process a little less painful but the reality is that pricing, creating proposals, creating purchase orders, tracking and expediting takes time, often a lot of time.  In fact, I can imagine that much of your purchase order management time can be summed up with a few of these frustrating points:

• Calling multiple showrooms and vendors to get pricing…leaving messages…then calling them again because they didn’t get back to you.
• Calling multiple showrooms and vendors to get pricing…leaving messages…and then missing their next calls because you’re on the phone with another vendor.  Thus begins the illustrious PO management game of phone tag.
• Checking on orders weekly (if you know what’s good for you) because you’ve had too many times where a vendor has failed to notify you that the sofa, which was supposed to ship last week, will actually be another four weeks.  The vendor does not have to deal with your irate client who wanted the sofa before Thanksgiving.
• Creating client proposals that accurately describe the items but don’t give the client too much information so that they don’t “shop” you.
• Dealing with a delay in orders when you’re on vacation, in High Point, on another project install, or generally completely incapable of handling the crises as you’re nowhere near your computer and your office, and might not even have a pen in your purse/pocket that seems to work.

In our design firm, we utilize great technology and we institute effective systems.  Despite our finest efforts, this has not, however, eliminated the items above from rearing their ugly heads.  The reality is that on each project, a design firm may deal with 30+ vendors and showrooms which mean 30+ lines of communication.  When I look at our bottom line, I see this part of our business as the greatest drain, the greatest hindrance to our growth, and our greatest cost.

When we launched Gibson Design Management, we focused on purchase order management.  While we now have multiple services that we offer for the interior design industry, I still believe that our purchase order management service is the best way to make a design firm more profitable and healthy.

Instead of having those 30+ lines of communication open at all times and being the central hub with a plethora of spokes, our purchase order management services give you one “go to” person that handles every order that you place, every item that you want to price, and every piece that you need to track.  At the same time, your company can actually make more money with fewer paper-pushing efforts.

As I write this post I worry that this might be the first time in the history of this blog that I’ve written a sales-y post that is also an educational post.  I would not risk our readers with shameless self-promotion if I did not truly believe that this service can have the greatest impact on a single interior design firm.

We offer a lot of great services and our team is really, really good at what they do.  However, when we sit and talk about our different services, purchase order management is the one service that the team unanimously says “that’s a no-brainer; every design firm should use that.”  Once I explain and write down the numbers on the time and money lost on managing purchasing in-house and then I show that the design firm can actually make more money, it’s not surprising that they say that.

In 2010, if you are interested in growing your bottom line and getting back to the real reason you became a designer, please contact me and we can talk more.  Don’t continue to do things the old way as we all now see that the old way is slowly taking a choke hold on the livelihood of our industry.

Should every business have a website? ABSOLUTELY.

Why? Here are our top 10 reasons (but trust us, there are many more):

1. Credibility – Having a website gives credibility to your design firm. It gives you an opportunity to establish yourself as an expert in the field.
2. Portfolio – An online gallery of your work is important for any business in a design related industry. A website is the easiest way to display examples of your work. Your portfolio can speak the most about who you are as a designer.
3. Feedback – Your website is the easiest and most efficient place for your clients and the design community to find you and contact you with feedback. Good feedback and testimonials are a great way to establish credibility.
4. Around‐the‐Clock Access – A websites makes your information available to clients and potentials 24/7. Even when you’re not working, your website is still working for you!

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Last Friday night I received multiple calls on my cell phone from a local number that I did not recognize.  I was out to dinner for a friend’s birthday so I decided not to answer.  However, after the 4th call (at 8:30 pm), I decided that I should answer in case of emergency.

It was a robot recording from the dermatologist’s office calling to confirm my appointment for the following Tuesday.

While we love systems and technologies as much as (or probably more than) the next guy, this was over the top.  Once my blood pressure lowered, I thought, “What should be our litmus test on whether or not to implement a system or technology?”

Before implementing a new system or technology ask, “Will this system compromise the warm and fuzzy feeling that our clients or our employees feel about our company?”  If the answer is “Yes”, don’t do it, despite the efficiencies gained.

Needless to say, I did not feel warm and fuzzy about my dermatologist.  In fact, I felt like I would probably be put on a conveyor belt and inspected and stamped by #43 (while still paying the full service price).