Now that you’re monitoring your online reputation with your new snazzy tools, can you remember that interior designer from Tucson who had the bad review written about her?  In my first post of the online reputation management series, I spoke of a designer that was raked over the coals (possibly deservedly or possibly not) for being unprofessional and inept.

If someone says something negative about your business online, what should you do?

Let’s face it, if you are a retail business or a company that gets a lot of traffic, you will probably get some bad reviews.  However, WHENEVER POSSIBLE, be sure to respond to those reviews or mentions.  A bad situation can actually be turned 180 degrees with offering a solution or offering to help.

Here are a few things to know about bad reviews online:

1. The writer may feel like they can hide behind a computer screen and when you publicly ask them how you can help make it better, they will back down and be sheepish.  You will also come across as looking good because your answer will be paired with their criticism.  For future onlookers, you will look like you tried to find a solution and that’s all most people want.
2. You may have legitimately done a very bad job and then you need to apologize and let them know that they are right.  Then be sure to list what you are going to do to make it better.
3. Go on the PR offensive.  Typically, there are plenty of people/clients out there thrilled with your service.  If the only person that has ever written about you online wrote something negative, appeal to your happy customers and clients, asking for their honest reviews.  Most of them will be glad to oblige and 5 positive reviews will quickly drown the negative.

In the very rare cases of libelous material, respond to the writer privately and ask them to take the material down.  If they don’t, figure out if you want to consult an attorney.  This happens very, very rarely so don’t lie awake thinking about it at night.

As small companies, our most limited resource is our time.  Therefore, it is not surprising that the question arises, “Why should my business be on Twitter?”

1.  It’s one of the least expensive ways to perform research and development. Once you have even a few hundred followers, you have a great sample size to extend business questions.  Wondering whether people would be interested in a certain new service?  Put it out to the Twitterverse.  The worst thing that can happen is that no one answers.  The best thing that can happen is that you receive several responses and have valuable information about how to proceed.  This could save you a tremendous amount of time and money.

2.  Someone may be talking about you. Whether it be positive or negative, someone on Twitter may be talking about your business.  How will you respond if you are not there to listen?  I recently tweeted that a restaurant I frequent in Charlottesville always has terrible service.  This received a huge response from my Charlottesville following (15+ tweets back and forth about the pros and cons of the restaurant).  Crickets from the restaurant (even though they are on Twitter- this actually makes the silence worse).  This could have been a perfect opportunity for the restaurant to make happy customers.  [See a video here about how P.F. Chang's is on the cutting edge of using Twitter to make customers happy].

3.  You are able to show your company’s true personality. By showing your true personality, you will attract more of  your ideal clients.

4.  You never know who you are going to meet. Just like you can’t expect your phone to ring if you never leave the house and network, Twitter is an opportunity to network and engage with people on an even broader scale.  I have not only met people across the world (we seem to click well with Toronto twitterers for some reason) but have also met some great people in our area who I may never have met otherwise.  This has translated to real life connections and business referrals.

5.  Become a better educated businessperson. Twitter is full of tweets with resources for business.  It is also a great place to pose a question like, “Are there less expensive alternatives to Photoshop?”  Then just wait for your following to chime in on its experiences and knowledge.

This would not be a complete blog post if I did not mention that I posed this question to my Twitter following and received the following responses.

Question:

Received these answers from some of my great followers:

If your business is already on Twitter, what are some of your success stories?  What have you found to be the greatest benefit of Twitter?