As the second of three parts on managing and monitoring your online reputation, we’ll take a look at the tools you will need to monitor a small business’s online mentions. Larger businesses may want to invest in more robust dashboards and tools, like Radian6, but smaller businesses can get most of what they need from these free tools.

What should you be monitoring?

• Your business name (and any misspellings and iterations)
• Your name and all of your key employees’ names
• Names of any of your products

What tools can you use to monitor these?

Twitter Search. Enter the list above in the keywords. For each keyword, create an RSS feed that either feeds daily to your Google Reader (or similar) or to your email.

Google Alerts. Just like Twitter search, enter your keywords and create an RSS feed for each word or phrase.

Icerocket.com. Monitor keywords and information per the type of social site or online tool.

Socialmention.com. This is much like Google Alerts but it tends to pick up more that is posted in forums, as comments on blogs, etc.

You can also create a reputation management dashboard using Netvibes.com.

While many of these tools will yield the same results, there is no “perfect” tool yet. We recommend having RSS feeds from all of them to ensure that you’re not missing anything. If you’re a relatively small business, chances are there will be few people talking about you online. In fact, chances are there will probably be more people talking about you positively and then you want to thank them for their praise. If you’re someone like Delta or another airline, you will need a lot more than this blog post to help you.

Our next post in the three part series will be about what to do if you find a bad review online.

A series to get your creative juices flowing for your interior design firm’s blog.  [Click to see the introduction and first set of ideas, ideas #6-#10, ideas #11-#15, or #16-#20!]

1. A definition of trims.  Educate your readers and expand their vocabularies (tape, braid, lipcord, etc.).
2. Your latest project and an interview with the client.  This could even be a video.
3. Multiple arrangements for the same living room furniture.  Show 5 or 6 basic pieces and how they can be arranged in a basic room to show a very different look.
   

   Interesting furniture arrangements create new life in a living room. (Photo: Elle Decor)

4. Appropriate height to hang art.
5. How to choose a tile grout color.  When to use contrasting grout.  What to think about regarding maintenance.

Stay tuned for five more blog post ideas, coming next week!

A series to get your creative juices flowing for your interior design firm’s blog.  [Click to see the introduction and first set of ideas, ideas #6-#10 or ideas #11-#15.]

1. Complimentary colors you might not think of.  Stretch your readers’ minds.
2. A day in the life of an interior designer.  Let them know what designers (especially you) really do.
3. Flooring for the bath.  Options and maintenance issues to consider.
4. To hide or not to hide the TV.  State your opinion.
   

   The TV: to hide, or not to hide? (Photo: House Beautiful)

5. 10 favorite settees.  Settees could also be cabinet pulls, shutter colors, countertops, or desk accessories.  10 could be 6, 7, 13, or 20.  You get the point.

Check back next week for five more blog post ideas!

A series to get your creative juices flowing for your interior design firm’s blog.  [Click to see the introduction and first set of ideas, or take a look at last week's second set of ideas.]

1. New technology for the home.  If you are up to date on the latest and greatest of home technology, educate your reader.
2. Designing a home office.  How to make a comfortable home office space.  Discuss storage.  Maybe discuss small spaces.
3. Accessorizing a cocktail table.  How to use height and arrangement to show your style and personality.
4. To pool or not to pool- that is the question for your drapes.  State your opinion.
5. Choosing a fill type for your throw pillows.  What are the different options?  What is appropriate in which applications or styles?

Photo: Pottery Barn

Recently, our interior design firm received an RFP (Request for Proposal) to perform purchasing for a hotel renovation in the DC Metro area.  I must say that, as a small business, I am not fond of RFPs.

1. They take a significant amount of time to complete.
2. The typical conversion rate is low.  Many companies who issue RFPs already know who they want to use but are fulfilling a requirement by issuing them.
3. RFPs are formal.  As a small business, I cringe about formal interactions and would much rather develop a relationship, work with the potential client to assess needs, and then provide a proposal.  This is naturally how small businesses work best.

That being said, there are cases when responding to an RFP are necessary evils and are opportunities that should not be passed.  The best resource that I found for how to respond to RFPs and dealing with larger companies in general is Tom Searcy.  His company, Hunt Big Sales, provides consulting for small to mid-sized companies that wish to hunt larger “whales” for larger sales.  I used a lot of information from Tom’s book, Whale Hunting, as well as an e-book that is now going to be published called RFPs Suck!  How to Master the RFP System Once and For All to Win Big Business.  Here are some valuable lessons that I learned when preparing this RFP:

1. Be extremely picky.  Ensure that you should actually respond to the RFP and submit a proposal.  In most cases, you probably should not.  If you are not 110% qualified for the work that they request, you are wasting your time.  As Tom argues in his book Whale Hunting, the Inuit did not try to hunt every whale, realizing that they needed to focus in order to win.
2. Once you decide to respond to the RFP, get as much information from the issuing company as possible.  Try to meet with the people; if you have someone on the “inside” you are in a much better position.  If you don’t, your proposal is going to be a long shot because chances are, one of the other companies submitting a proposal does have an insider.
3. Be sure to answer each question posed in the RFP, preferably in the order and format that the questions are asked.
4. Deliver everything neatly and on-time.  I was fortunate enough to hand deliver and thus be able to spend time meeting with the decision-maker.  We were the only company to do that.

Most importantly, if you are completing an RFP for a big company, you, as a creative genius, will actually need to play down the creativity side.  Big companies want you to answer the question of how you are going to save them time, how you are going to save them money, and how working with you is going to be low risk.  While we each want to tout our innovation and creativity in approaching problems, these are actually scary words to a big company issuing an RFP.  Think inside the box…this might be the only time I issue those words.

If you ever have to respond to RFPs or ever want to respond to RFPs I would highly recommend Tom Searcy’s two books.